Medfiller - The easy way to fill out medical PDFS.

Still Doing Medical Forms & Paperwork the Hard Way?

Let MedFiller automate your DOT, Immigration, and Occupational Health paperwork. MedFiller even works with your EMR to process your custom-designed medical forms and PDFs. From simple intake and registration to complex multi-form occupational health cases, MedFiller does it ALL. Reduce errors and spend less time filling forms and scanning them into your EMR. 

What is MedFiller?

MedFiller is a low-cost online platform for DOT, occupational medicine physical exams, and client-specific medical forms. It can even work with your EMR to make processing medical forms simpler, faster, and less error-prone by integrating medical knowledge and form-specific instructions into one system. MedFiller can make a clinic truly paperless and reduce employee training/turnover costs by providing one platform for ALL forms. 

In short, MedFiller is a medical forms processing suite on steroids (no medical pun intended).

Here’s how it works: MedFiller allows patients to complete their portion of ALL forms. It continuously examines the patient data and medical information being filled out in real-time and automatically adjusts, pre-fills, and eliminates sections of the forms as necessary based on the medical conditions/history and the instructions associated with the form. Instead of relying on patients and practitioners to know all the form-specific instructions, MedFiller takes over and does the following:

  • Guides both patients and medical providers step-by-step while it de-clutters and simplifies the form so that they are only shown sections that actually apply for a case
  • Gives the option to pre-fill for most common scenarios so that providers do not re-type the same information for patients every time they start a form
  • Catches potential errors, such as the validity of medical test dates or missing tests required, by the form-specific authority or employer.
  • Simplifies staff training by providing on-page, form-specific checklists and notes you can modify for your organization. No more digging through binders full of manuals, test protocols, and procedures. All the information is right in front as you fill out the form, and you never have to switch to a different browser window to look up information.
  • Electronically submits these forms for you where required. DOT physical exam results are electronically submitted to the FMCSA when they are finalized. Forms can also be emailed or faxed to the patient’s employer from within the system with full support for capturing HIPAA information release waivers.
  • Provides HIPAA-compliant storage and management features for completed forms along with integration options with your EMR and appointment booking system


The icing on the top: MedFiller can even send medical forms electronically along with detailed multilingual instructions to your patients so that they can complete the patient portion, upload any supporting documents (medical history, waivers, prescriptions, consent, electronic signatures, etc.), ensuring the paperwork is already setup and fully validated even before they show up for their appointment. Our research indicates that this pre-filling feature vastly increases patient buy-in and reduces no-shows of occupational health visits.

Create your MedFiller account and do your first patient physical within the next 5 minutes. No tech skills are required to get fully set up and there is no obligation to pay after the trial.

Not ready to start utilizing your free trial? Not a problem! Schedule a no-pressure, in-depth technical demo with our ‘anti-sales’ team to see MedFiller in action in real-time

Supported Exams & Medical Forms


Other Supported Physical Exams and Forms

 Worker’s Comp Reports

  Pre-Employment Physicals

  FAA Basic Med 

 QR COVID Test Results

  Car Accident Injury Report

 Sports Physicals

  Lift Test

 Respirator Fit Test 

  State/Local Police & Firefighters

  Corporate Wellness Annuals

 Insurance & Pre-Clearance 

 Audiometric Testing Report

  New Patient Intake and History

 Doctor’s Notes & Opinion Letters

   Your Own Custom Form

MedFiller can automate your existing client-specific medical forms

Time Savings & Reduced Training Costs

Medical offices are often leanly staffed, and many rely on one person to fill out specific forms. That person has invested a large amount of time learning the ins and outs of a particular government form, and if they are ever unavailable, the entire process of completing forms for patients can come to a grinding halt. Training new hires for all of these procedures is yet another challenge.

MedFiller fills that gap by being more than just a form “filler.” The guided step-by-step approach to form completion, along with the oversight of the software, allows physicians and medical assistants to be confident that they are completing the form correctly for the first time and every time. 

Simplified, field-specific help, explanations, and instructions are one click away at every step without the user being bombarded with a 10-page instruction booklet. For physicians who rarely fill certain forms (e.g., if you only do a few FAA BasicMeds a year),  investing a large amount of time in keeping up-to-date with changes is often not worth the effort. MedFiller is an easy to use tool that you can rely on to ensure forms are done properly the first time and every time. 

Even experts can still benefit from quicker completion times and a reduction in errors. Don’t believe us? Here are the results of an experiment we did where we asked a seasoned medical assistant to complete an I-693 (Immigration Physical) form with real patient data gathered before starting:

Pen and Paper (2 minor errors)
PDF Editor (1 minor error)
MedFiller (no errors)

Still not convinced?

We can list many additional features, from HIPAA-compliant storage and management of completed medical forms to integration with most EMR systems to ensure forms can be properly linked with patient histories. That is why we have created video demos and detailed explanations of the individual features in our system that help you turbocharge the mundane task of form filling. 

Most importantly, we let you try our full-featured solution for free with zero obligation to pay, even if you use the forms generated by our system. No long-term commitment is required. Self-serve signup and first patient first physical in less than 5 minutes!

Medical PDF Filling Software